Job Description

Court Administrator

The Court Administrator is responsible for managing and overseeing the daily activities and operations of the Municipal Court.

Duties and Responsibilities:

• Provide high-quality customer service.
• Implement policies and procedures related to Municipal Court with the approval of the presiding judge that are within the parameters of State Law and the Texas Municipal Court Education Center guidelines.
• Monitors changes in state law and City ordinances and implements required updates to court policies, procedures, and operations.
• Supervises court clerks, including hiring, training, performance monitoring, productivity, and compliance with established policies and procedures.
• Establishes and monitors internal controls for cash handling, mail processing, non-cash transactions, court records, and case files.
• Ensures compliance with statistical reporting, records-retention requirements, state-cost reporting, and judicial reporting.
• Oversee warrant administration under the judge's direction, including warrant recalls, system reconciliation, and accuracy audits.
• Conducts audits of open and closed court files to ensure accuracy and compliance.
• Prepares the Court's annual budget and recommends purchases, capital expenditures, and staffing needs.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Principles and practices of court administration.
• Federal and State regulations governing warrant preparation.
• Standards of professional customer service.
• Methods, procedures, and standards for maintaining court and defendant account records.
• Principles and practices of management, supervision, organization and administration.
• General office practices and equipment.
• Overseeing and coordinating court activities and filings.
• Assuring compliance with regulations governing jury and defendant summons operations.
• Displaying understanding, friendliness, courtesy, tact, empathy, cooperation, concern, and politeness to others; interacting with people of different social, economic, and ethnic backgrounds.
• Establishing and maintaining effective working relationships with co-workers, clients, and the general public.
• Operating a personal computer utilizing standard and specialized software.
• Effective verbal and written communication

Minimum Requirements:

• Valid Texas Drivers License
• Minimum five(5) years of progressive experience within a Municipal Court environment required.
• Prefer supervisory and managerial experience.
• Bachelor's degree or equivalent in business administration or related field preferred. Will consider equivalent combination of experience and education, which provides the knowledge, abilities and skills required for the job.
• Municipal Court Clerk Certification is preferred; or ability to obtain within one year of employment.

Essential Position:

This is a position that is essential to the provision of emergency services during and/or following a disaster. Employees in this position may be required to remain on duty during a man-made or natural disaster despite a general evacuation order for the area. Such employees are also expected to remain available for their normal shifts and for recall to emergency duty unless specifically released by City Management to evacuate. Employees in this position are specifically advised to plan accordingly for these circumstances and that any failure to adhere to these requirements may result in disciplinary action up to and including termination.

Physical Demands/Working Conditions:

The statements contained in this job description reflect general details to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive list of work requirements. Individuals may perform other duties as assigned, including work in other divisional areas to cover for absences, to equalize work during peak periods and/or otherwise balance workload.

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